How to Set Up Your Web Conference Training Room |
| Step 1: |
Your Web Conference Training Room will require the following:
• Computer with a high-speed Internet connection
• Computer speakers (or a telephone or Polycom® if speakers are not available)
• LCD projector and a screen or large white area to project onto
Once the computer is in place and connected to the Internet, conduct a Web Conference System Check on the computer you are using by clicking here.
The system check will ensure that you have what is required for the best possible experience.
Note: You must have your pop-up blocker disabled before testing your system. |
| Step 2: |
Double-check screen projection quality to ensure all participants will be able to see; you may also need to adjust room lighting. |
| Step 3: |
Invite attendees approximately 30 minutes before the scheduled start of the conference so everyone will be ready when the conference begins. |
| Step 4: |
Make sure your Web Conference Training Room has plenty of comfortable seating for all participants. |
| Step 5: |
Designate one person as the facilitator for the group. This person will be in charge of logging in to the conference and also entering questions and responses for the group. Be sure your facilitator has the confirmation e-mail, which includes the following:
• Instructions for connecting to the conference
• The Web link for accessing the conference
• Directions for connecting through the phone or Polycom® if needed
|
| Step 6: |
Fifteen minutes prior to the Web conference, please begin connecting using the information provided in the confirmation e-mail. |
| Step 7: |
Enjoy your Rockhurst Web Conference. |
| Step 8: |
Plan to keep the group for about 30 minutes after the Web conference ends to develop your action plan and begin brainstorming ways you can incorporate the ideas and information presented to your organization.
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