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Fundamentals of Successful Project Management (2-Day)
Keep your projects on track, on budget, on time!


Program Description:
Two-Day Seminar
In Fundamentals of Successful Project Management, you’ll learn ...
  • How to manage and work on projects while you’re juggling your regular job responsibilities
  • How to develop your project plan and get it started in the right direction
  • How to apply the universal 6-stage project management model
  • How to use 2 types of project reviews to give you early warning of trouble ahead
  • And much more

Learn the secrets to successful project management ... how to create a plan, implement it, monitor progress, correct as necessary and deliver as promised. This two-day workshop will show you how to make projects an orderly progression of completed objectives, instead of a helter-skelter race with disaster.

Agenda:

DAY 1
Key considerations for project managers

  • The 6 unique characteristics that distinguish project management from other responsibilities
  • Mastering the 6-stage project management process
  • Recognizing the “triple threat” constraints you face with every project you start
  • Why deadlines are missed—how to avoid, up front, the single biggest obstacle to meeting the schedule
  • Avoiding the 4 most common problems that plague projects
  • How to identify and avoid the 3 biggest pitfalls that can keep a project’s outcome from living up to expectations
  • The 10 commandments for successful project management
  • The SMART approach to setting clear goals

The fundamentals of project planning

  • The basic purpose of planning
  • How to recognize and overcome the barriers to good planning
  • When planning really is a waste of time
  • The one rule to use for determining how much time to allow for planning
  • How to use a simple planning “safety net” to make sure nothing falls through a crack
  • Planning the time dimension: How to use PERT, Gantt, CPM—choosing the technique best suited to your needs
  • How to estimate a project’s cost—4 straightforward methods
  • How to efficiently integrate and allocate the resources at your disposal (and how to make a powerful case for more resources when you need them)
  • There are 3 commonly accepted ways to provide for contingencies in project plans—we’ll show you which one top project managers prefer

Getting down to work

  • Individuals receive trophies; teams win championships—how to recruit and select the winning project team
  • The 4 staffing rules for building an effective team
  • How to instill a high degree of motivation and commitment in team members
  • How to get the cooperation and involvement of the critically important “support” team
  • Why team member task assignments must include some give-and-take
  • How to conduct project meetings that get results
  • How to use the WBS system to tie work units to the time dimension
  • Choosing the right management tools: Internal integration vs. external integration
  • 4 vital “people factors” you must take into account when setting objectives

DAY 2
Monitoring and controlling

  • How to structure reports for maximum value
  • How to determine the kinds of reports you’ll want
  • What written reports can and cannot tell you
  • How to determine how much detail reports should include and what the distribution should be
  • Recognizing the built-in bias of the report writer
  • Using periodic and topical reviews as your “off-course alarm system”
  • Communicating and coordinating—how to let everyone on the project know what’s expected of them and how they’re doing
  • How to establish checkpoints and milestones that tell you whether or not your project is on track

Problem solving and troubleshooting

  • The 7-step problem-solving formula
  • How using a decision tree can often make the solution obvious
  • Dealing with the special problems of smaller projects
  • How to use the principle of “organized disagreement” to ferret out creative alternatives and solutions
  • How to handle the 7 most common sources of conflict in project management situations
  • How to get team members to accept changes when necessary
  • How to prepare for the changing nature and intensity of conflict as the project progresses
  • 9 specific actions you can take immediately to save bogged-down, derailed projects
  • How to recognize and deal with the “dirty dozen” project productivity killers

Managing multiple projects

  • The one management secret that will always serve you no matter how many “top priorities” you’re juggling
  • Recognizing which projects must take precedence
  • Multi-project reporting systems

Computers and project management

  • Recognizing what project management software can do for you—and what it can’t
  • 7 evaluation criteria to help you select the best software package for your needs
  • How to “test the water” before you jump in

Putting it all together

  • How to organize what you’ve learned into your own Project Action Plan
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